Digital Mailroom Services
Modernize your mailroom with MSI's document capture and mailroom automation services
Go paperless with a MSI mailroom solution.
The traditional mail handling process is time-consuming, expensive, and wasteful. Using a digital mailroom, mail can be redirected to the correct person's email address for immediate access. Organizations can also filter spam, store invoices and other important documents instantly, and improve compliance by reducing lost paper mail.
At MSI, we can help you transform your mailroom into a digital one. Our 35 years of experience have enabled us to help many organizations across diverse industries convert paper-based processes into efficient, secure and effective ones. You can trust us to open, sort, and manage your mail, and then electronically route it directly to the recipient for review, approval, and processing.
With our commitment to using the safest and latest technology, we guarantee 99.999 percent uptime on cloud software and workflow tools. With this in mind, we can deliver your organization a safe, efficient, and effective digital mailroom.
- Mail collected according to your preference
- Mail opened, prepped & scanned
- Data capture & quality control
- Kick off automated workflow
- Data entry into your system
- Delivery to platform of your choice
FAQ
Q: What are the types of documents are supported by MSI’s digital mailroom solution?
A:
- Invoices - for AP/AR automation processes
- Applications (membership, employment, etc.)
- Employment applications
- Insurance appeals (applications, records, claims, forms)
- Legal documents
- Forms
- Paper-based mail
- And much more
Q: What are the advantages of transforming your mailroom with MSI?
A:
- Increase productivity: Having your mail digitized and indexed will free up staff members from processing documents manually.
- Secure document access: Your mail will be diverted to our secure facility, ensuring your private documents are kept safe. After being scanned, your digital files are available only to authorized staff, who can monitor a clearly defined audit trail to identify exactly who has accessed which documents.
- Saved space: By removing physical documents, your company will also experience fewer mailroom requirements, which will allow you to repurpose your current office space.
- Faster retrieval: We index digital documents according to a set of specific factors that we discuss during our initial consultation. With a simple digital search, you can find the information you need, quickly and efficiently, instead of frantically searching through old letters.
- Maintain your competitive edge: Keeps you ahead of competitors who haven't yet adapted to a digital environment.
- Process efficiency: We help you electronically route mail throughout your organization for review and approval, even to remote workers.
- Get rid of manual bottlenecks: Rules can be set to forward emails when someone goes on vacation to another employee, which will ensure that the process continues.
- Maintaining accurate records: Ensures mail is filed correctly and never lose a document again.
Q: How do you accept our mail/ documents?
A: Depending on your preference, we can pick up mail/documents at your location, receive at our local PO box, receive directly to our office or install network scanners and receive digital images.
Reviews
“MSI helped my company go paperless by scanning 10+ filing cabinets. They really helped work around our schedule so the scanning could be done during our slow period. We were very satisfied with their service!”
“Wonderful service using MSI. They were fast and friendly. MSI saved our office thousands of hours of labor and delivered a digital product that was exactly to our expectations.”
“MSI was patient, knowledgeable, and great to work with through a digital transformation at our company! They have communicated and remained flexible through our entire project!”
“MSI has been a great partner. They were able to help us identify the scope of our project and provide different options to suit our needs. They were so helpful throughout the implementation process, always there to help us through any hiccups we experienced and ensure that we have a system that truly does what we want.”
Why should you choose MSI?
We go beyond the initial scope of work and partner with our clients to solve problems. Our team is composed of trustworthy professionals that are truly passionate about your digital transformation.
Commitment to security
Keep your data and documents confidential with the strictest security measures in the industry.
Over 35 years of experience
We have worked with thousands of companies nationwide to offer document scanning solutions.
Professional quality
Our state-of-the-art equipment gives our clients the highest efficiency, best quality at the lowest prices around!
Customer service
Pain-free customized solutions, partnering with clients across all stages of your digital transformation.
State-of-the-art technology
The latest software to make sure your data is secure and available on demand in the cloud.
Quick turnaround times
We take pride in high-quality work and meeting tight deadlines, so you don't have to worry about it.