Document Scanning
Lots of paper files? We’ll take care of them
High-volume document scanning services
We recognize that your documents are a vital aspect of your business. We also realize that scanning and managing extensive document collections can be overwhelming, whether paper or electronic. Our scanning and conversion services grant you a truly customized solution for your company.
We offer document scanning services for all types of documents:
How it works:
1. Preparation: Often overlooked, document preparation is a crucial part of MSI’s document scanning services. This step will be completed as a separate process before scanning your documents and includes the removal of acco fasteners, staples, binder clips, tape, re-positionable notes (such as “post-it” notes), and tape. In addition, folded documents will be straightened, and torn corners will be taped.
2. Document Scanning: The document scanning process will be completed using Kodak and Canon high-volume scanners which have excellent output quality, reliability and ensure there is no damage to the documents.
All documents can be scanned in either a TIFF or PDF format. Color images can be scanned in color and duplex scanning may be necessary to capture information on the back of documents.
Our document scanning services also include systems that support blank page detection and removal. Document cleanup measures, such as de-skewing, de-speckling, and other common production scanning techniques, are also provided document scanning services.
3. Index & Data Entry: As part of our document scanning services, MSI utilizes manual data entry procedures and OCR (Optical Character Recognition) technologies to create index records for your company. Accurate indexing of your documents ensures efficient future retrieval of your files.
Depending on your document scanning service needs, we can utilize both on-shore and off-shore data capture solutions as well as the latest in full text and zonal OCR and ICR (Intelligent Character Recognition) software.
Our machines and software also utilize OMR (Optical Mark Recognition) capabilities which provide our customers with high-level metadata and index values that allow for easy text searches and can be used to search by attributes or by records in a database.
State-of-the-art scanning facilities
Most of our clients choose to send their documents offsite to our Colorado or California facility, where an advanced 24/7 security system keeps records secure during the conversion process.
Our operations centers utilize state-of-the-art technology and equipment to meet all of your document conversion needs.
Onsite scanning
Some clients are faced with unique situations wherein their set of documents can not leave their current location. For this, MSI offers onsite scanning services. Our team will arrive with all the necessary equipment and be ready to scan within minutes!
Click here to schedule an onsite scanning appointment.
FAQ
Q: Do I drop off the records or do you pick them up?
A: Records can be dropped off or picked up depending on your needs.
Q: How do you name/organize my records?
A: We typically start with file-folder level naming and then get more complex from there if it is required. i.e. Bracket/section-level, document-level, etc.
Q: Can I ship my records to you?
A: Yes of course! Please just first reach out to confirm which location, how to properly prepare, and that our team knows they're incoming so they can prepare to receive them in our tracking systems.
Q: What do you do with my paper documents after you convert them?
A: All documents are either returned to the client or securely shredded by our 3rd party vendor who maintains the appropriate certifications of shredding for us. All boxes to be shredded are tracked in our system, palletized and shrink wrapped before the vendor backs up to our dock to pickup in enclosed trailer for secure transfer to their shredding facility.
Q: Do I have to pull out all the staples?
A: No, you do not need to remove staples before scanning. As part of our bulk scanning and scan on demand services, we can do that for you and if you would like your files returned to you we will replace all the staples afterwards too.
Q: What happens if I need some of my documents back?
A: Access is always available throughout the processing project. We’ll retrieve and re-file anything you need during the conversion.
Q: Do you take on small document scanning jobs?
A: Yes we do, but we specialize in high speed and high volume, so minimum fees may apply. Contact us for a customized quote.
Q: How much does document scanning cost?
A: The price of your projects will vary according to exactly what you are looking for. It’s important to determine how much you have to scan, and any special features or service options you need. Contact us for a customized quote.
Reviews
“MSI helped my company go paperless by scanning 10+ filing cabinets. They really helped work around our schedule so the scanning could be done during our slow period. We were very satisfied with their service!”
“Wonderful service using MSI. They were fast and friendly. MSI saved our office thousands of hours of labor and delivered a digital product that was exactly to our expectations.”
“MSI was patient, knowledgeable, and great to work with through a digital transformation at our company! They have communicated and remained flexible through our entire project!”
“MSI has been a great partner. They were able to help us identify the scope of our project and provide different options to suit our needs. They were so helpful throughout the implementation process, always there to help us through any hiccups we experienced and ensure that we have a system that truly does what we want.”
Why should you choose MSI?
We go beyond the initial scope of work and partner with our clients to solve problems. Our team is composed of trustworthy professionals that are truly passionate about your digital transformation.
Commitment to security
Keep your data and documents confidential with the strictest security measures in the industry.
Over 35 years of experience
We have worked with thousands of companies nationwide to offer document scanning solutions.
Professional quality
Our state-of-the-art equipment gives our clients the highest efficiency, best quality at the lowest prices around!
Customer service
Pain-free customized solutions, partnering with clients across all stages of your digital transformation.
State-of-the-art technology
The latest software to make sure your data is secure and available on demand in the cloud.
Quick turnaround times
We take pride in high-quality work and meeting tight deadlines, so you don't have to worry about it.